Your Private Notes, Vendor Notes, and Coordination Plan: All Your Event Notes, Streamlined by ivently
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2 min read
Did your event day plan change at the last minute—but the PDFs you already sent out are still being circulated? Or maybe that critical client note you took during a meeting is now buried somewhere and impossible to recall? Perhaps you discussed a vendor detail months ago via message—but which one was it, again?
For event planners, venue sales teams, and coworking managers, every project has its own unique details and dynamics. But too often, those details get lost between emails, paper notebooks, and scattered WhatsApp chats—leaving no one quite sure what’s accurate or up to date. This doesn't just impact internal coordination; it also risks client satisfaction and brand trust.
Ivently eliminates that chaos. Every project comes with three distinct types of notes: Private Notes for internal, client-specific reminders only you can see. Vendor Notes to help you keep track of tasks and expectations for your suppliers. And most importantly, Coordination Meeting Notes—a shareable space designed specifically for your team, your vendors, and even your client if needed, to align on the event-day logistics. These aren’t static PDFs. They’re live, editable notes that can be updated anytime. Older versions are automatically hidden to avoid confusion—so your team is always looking at the latest plan.
Whether you're at the office, on-site, or on the go, you can log into Ivently from your phone and instantly access any project and all its notes. No more lost information, no more last-minute scrambling. Just a clean, reliable, and organized way to stay on top of every single event detail.