Event Days, Booked Dates, Open Dates, and Meetings — Instantly Spot Confirmed Projects and Clearly See Which Meeting Belongs to Which Project
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2 min read
For wedding planners, venue sales teams, and coworking space managers, the work is never just about “the big day.” A wedding might include welcome dinners, rehearsal gatherings, the ceremony, and a next-day brunch. A corporate launch may span multiple days, or a travel event might involve several cities and dates. And before any of this happens, preparation steps like tastings, venue visits, and meetings also need to be scheduled carefully.
The same applies to businesses that rent out offices, meeting rooms, or shared spaces. It’s critical to avoid overlapping bookings, to instantly see which days are free, and to send proposals with the correct availability. But when all this information is scattered across different files, calendar apps, or endless email threads, double bookings, conflicting offers, and missed opportunities are inevitable.
Ivently was built to eliminate this mess. With every new project, you can create as many event cards as needed using the flexible editor. For example, you can separately define all sub-events of a wedding, or break down a multi-day launch into individual days. You can also add as many meeting cards as necessary — for venue visits, video calls, tastings, or walkthroughs — each with their own date, time, and notes.
As soon as they’re added, everything appears directly in your shared calendar. But this isn’t just any calendar — it’s a project-connected control panel. You can instantly see which meeting belongs to which project, which rooms are booked on which dates, and which proposals are still pending confirmation. Confirmed projects appear larger on the calendar, while those in the proposal stage are shown with smaller icons. This lets you quickly distinguish workload levels, offer available dates, and prevent any scheduling conflicts.
And the entire team sees the same calendar. The moment one team member adds an event or meeting, everyone else sees it too. That means no overlaps, no miscommunication, and a fully aligned team — all working from the same, up-to-date calendar.
Whether you’re planning a wedding, managing a venue, or coordinating meeting room rentals, Ivently turns your calendar into a flawless sales and operations hub.